What is mail merge

ICT (Information and Communications Technology) is the use of computing and telecommunication technologies, systems and tools to facilitate the way information is created, collected, processed, transmitted and stored. It includes computing technologies like servers, computers, software applications and database management systems (DBMSs)... • • Trending Terms What Does Mail Merge Mean? Mail merge is a feature within most data processing applications that enables users to send a similar letter or document to multiple recipients. It enables connecting a single form template with a data source that contains information about the recipient’s name, address and other predefined and supported data. Techopedia Explains Mail Merge Mail merge primarily automates the process of sending bulk mail to customers, subscribers or general individuals. Mail merge works with two documents, the data file and the letter template. The data file includes the information of the recipients to whom the letter is to be sent. This file can be a spreadsheet or database file containing separate fields for each different type of information to be merged within the letter. The second file is the word document or the letter template. The recipients' information on the letter template is kept empty. When the mail merge process is initiated, the recipients' data from the spreadsheet or database data file is fetched and placed within the empty field in the letter, one by one, until all letters are created. Ma...

Now you can RELATED: How to Create Mailing Labels in Word from an Excel List Use an Existing List: Pick this option and click “Browse” to locate your file. When it opens in Word, you’ll see a box where you can refine your list if you like. Sort, filter, find duplicates, or validate the addresses. You can also use the checkboxes to select and deselect recipients. Select From Outlook Contacts: Mark this option and click “Choose Contacts Folder” to pick the folder. You’ll then see the contacts from that folder appear in a box just like above where you can refine your list. You can then choose from the blocks you see to add the recipient details to your message. Address Block: Place your cursor in the document where you want the address block. Then, choose a format for the recipient names, whether you want to include a company name or postal address, and other details about the location. You’ll then see a preview of the letter with the variables filled in with your When you finish, click “Next: Complete the Merge” and then select “Electronic Mail” to complete the To, Subject Line, and Mail Format details. Optionally, you can send to only certain recipients. Click “OK” to send the emails via Outlook.

Mail merge lets you create a batch of documents that are personalized for each recipient. For example, a form letter might be personalized to address each recipient by name. A data source, like a list, spreadsheet, or database, is associated with the document. Placeholders--called merge fields--tell Word where in the document to include information from the data source. You work on the main document in Word, inserting merge fields for the personalized content you want to include. When the mail merge is complete, the merge document will generate a personalized version of itself for each name in the data source. Data sources Your first step in setting up a mail merge is to pick the source of data you'll use for the personalized information. Excel spreadsheets and Outlook contact lists are the most common data sources, but any database that you can connect to Word will work. If you don't yet have a data source, you can even type it up in Word, as part of the mail merge process. For details about data sources, see Excel or Outlook If you know you'll be using Excel or Outlook as the source of your data, see: • • Document types Word provides tools for incorporating your data into the following kinds of documents. Follow the links for details about each type: • Letters that include a personalized greeting. Each letter prints on a separate sheet of paper. • Email where each recipient's address is the only address on the To line. You'll be sending the email directly from Word. • En...

• What is mail merge? • Mail merge example • What are the use cases for mail merge? • Which tools to use for mail merge? • Should I use a plugin or a platform for mail merge? • How to create a simple mail merge for emails • Microsoft Word with Microsoft Excel as a data source • Microsoft Word with Microsoft Outlook contacts as a data source • Gmail with Google Sheets as a data source • Test your mail merge setup with Mailtrap Email Testing Can you imagine being a VP at a large corporation and reaching out to each of your customers directly? Bankers or insurance associates do it all the time, and somehow, they manage to personalize each of the thousands of messages they send. Are they superhumans? Some might be, but most of them probably just use a good ol’ mail merge feature. In today’s blog post, we’ll explain mail merge and all the peculiarities associated with it. We’ll also provide tutorials on creating a mail merge in MS Office, Outlook, Google Docs Editors, and Gmail. So, let’s get started! What is mail merge? Mail merge is a method of building personalized letters, documents, or emails with a bit of automation. Components of mail merge include: • A template of a letter or an email with specific placeholders in the body, and • A spreadsheet with a set of data that should replace placeholders for each individual recipient. These can be names, addresses, or any other custom data. Some tools even allow for sending individual attachments with emails. A mail merge functio...

To show how mail merge works, let's start with an email message. You start with a main document, attach a list of recipient information, and add mail merge fields. Then Word automatically fills in the fields with recipient information and generates all the individual documents. Insert mail merge fields • Word includes the Greeting Line and Address Block fields, which add all the fields for a greeting or address, so you don’t have to add each field one at a time. For example, to add a standard greeting to your email message or letter, use the Greeting Line merge field. • Click where you want to add the greeting. • Click Greeting Line. • Choose the name style that you want to use, and set other options. • To make sure the field is formatted the way you want, highlight the whole field, including the marks at each end. • Click HOME, and then check the font and font size. • Click Line Spacing to make sure the line spacing matches the spacing in the rest of your document. After you add the fields you want to merge, type the information you want to be the same in each email message you send during the merge. Add individual fields If you want to add a customized greeting or other information from your mailing list, you can add fields one a time. • Click in your document where you want to add the mail merge field. • Click the arrow next to Insert Merge Field, and then click the field name. • If you don’t see your field name in the list, click the Insert Merge Field button. • Click ...

You can use mail merge in Gmail to send personalized emails with merge tags like @firstname and @lastname. • When anemail is sent, the merge tags are replaced with the appropriate name for each recipient. Before you start You can use multi-send and mail merge on desktop devices with these Google Workspace editions: • Workspace Individual • Business Standard • Business Plus • Enterprise Starter • Enterprise Standard • Enterprise Plus • Education Standard • Education Plus If you don't find multi-send in Gmail, Create a personalized email with mail merge Multi-send mode must be turned on to use mail merge. • On your computer, go to • In the top left, click Compose . • From the toolbar at the bottom, click Turn multi-send mode on/off . • Enter your email draft. • To find a list of available merge tags, press @. • To filter the list, enter the name of a merge tag. • Supported merge tags include: • First name: @firstname • Last name: @lastname • Full name: @fullname • Email address: @email • To select a merge tag, press Enter. Send email with multi-send turned on When you send the multi-send email, Gmail delivers a copy of the message to each recipient. For example, each recipient finds their first name instead of the @firstname tag. If you add recipients: • From Google Contacts- Gmail uses the first and last name saved in Contacts. • Who aren'tin your Google Contacts- Mail merge guesses the first and last name based on how you enter the name. • For example, if you enter “Lisa...

If you only have Word, you can still use the mail merge feature. Word has the ability to create its own fully customizable data source. Setting Up a Mail Merge A mail merge may seem complicated and complex. However, Word simplifies the setup for common uses with wizards that walk you through the process of linking your document to a database.

WEB ASP.NET ASP.NET Core .NET 6 .NET 7 Angular • Popular NEW Document Processing for web applications including client-side packages for document editing and viewing for ASP.NET, ASP.NET Core and Angular. • NEW Powerful spell checking and language tools for web applications and browser-based document editing. Angular React JavaScript • Low-Code backend for web applications to bring document processing and editing to any app on any platform. DESKTOP Windows Forms .NET 6 .NET 7 .NET Framework • NEW Document processing and editing for Windows Forms applications. • NEW Free for private and non-commercial use. • NEW Powerful spell checking and language tools for Windows Forms based applications. WPF .NET 6 .NET 7 .NET Framework • NEW Document processing and editing for WPF applications. • NEW Powerful spell checking and language tools for WPF based applications. ActiveX • NEW Document processing for COM-based applications built in Visual Basic 6. The Mail Merge ╰ ╰ ╰ The MailMerge class is a .NET component that can be used to effortlessly merge template documents with database content in .NET projects, such as ASP.NET web applications, web services or Windows services. class provides effective ways to merge data into merge field placeholders, repeating blocks, form fields, barcodes, images, and chart objects. Based on document templates, this engine handles dynamic document generation. The MailMerge API is typically used to automate document generation. It's used to create lett...

If you’re reading this, then chances are you already know it’s important to grow your email list. Whether your list is 5 people or 5,000, communicating with your contacts in a personal and genuine way can help take your business or organization to the next level. And the best way to do this is to email them using a mail merge. Using a mail merge to send emails has huge benefits: you can send emails more efficiently, reduce human error, and personalize your message however you want. In this article, you’ll learn exactly what a mail merge is and the different ways to create one. Table of Contents • • • • • • • • What is Mail Merge? A mail merge lets you create and send an email template that automatically inserts personal information about your contacts, like first name and last name. Mail merges are popular because they allow you to efficiently send personalized emails to large contact lists at the same time. They have a variety of use cases and can help businesses, charities, and more create meaningful relationships with their contacts in a scalable way. Different Ways to Send Personalized Bulk Emails There are a variety of ways to perform mail merges to send bulk emails, and each method has different pros and cons. Let’s take a look at some of the most popular ways to create and send bulk emails with a mail merge. Mail Merge in Word, Excel, and Outlook If you use Outlook as your main email platform, it’s possible to create a mail merge using Microsoft Word and Excel. The ...